Question 1

All people in a programme receive the same training though their roles differ in technical sales and support work. What is lacking?

Accepted Answer

Role based implementation plan The direct answer is A: a role-based implementation plan is lacking. People working in technical, sales and support roles face different tasks, customers, tools and risks, so identical training cannot prepare everyone equally well. The reasoning is: identify each role; list its required knowledge and skills; provide suitable training and instructions; then assign responsibilities and check readiness. Option A is correct because role-based planning connects preparation with actual work. Option B is wrong because the case does not show that the objective is incorrect; the weakness is in implementation preparation. Option C is wrong because no information indicates a budgeting problem. Option D is wrong because review occurs after or during implementation and cannot replace proper role-specific preparation. Giving everyone exactly the same training may create role ambiguity, mistakes and poor service. The exam cue is: different duties require differentiated training, instructions and responsibility.

Question 2

In which example is an early warning indicator most suitable for programme control?

Accepted Answer

First week attendance rate in a training programme Early indicators help timely correction. In exams consider early measurement as an advance warning.

Question 3

What is the use of stakeholder mapping in a programme?

Accepted Answer

To identify who will be affected and whose cooperation is needed Stakeholder identification improves communication and cooperation. In exams connect affected parties with programme preparation.

Question 4

If top management fixes a final deadline in a programme without checking departmental capacity. What is the defect?

Accepted Answer

Lack of capacity based time planning Deadline should be realistic according to capacity. In exams fixing date without checking capacity is unrealistic planning.

Question 5

Purchase department is given a cost reduction target and production department is given best quality target in a programme. Why may conflict occur?

Accepted Answer

Inconsistency in departmental sub goals Sub goals should align with each other. In exams cost and quality conflict indicates coordination problem.

Question 6

In which situation will reviewing a programme only through financial report be insufficient?

Accepted Answer

When the objective is improving customer satisfaction and service time Non financial goals need non financial indicators too. In exams do not measure service quality only in rupees.

Question 7

In a programme the final stage is taking customer feedback but no stage is kept for improvement based on feedback. What is the main deficiency?

Accepted Answer

Not linking feedback with improvement The direct answer is A: feedback is not linked with improvement. Customer feedback is information about satisfaction, problems, needs, and possible changes. Collecting it is only the first step. A complete programme should analyse the feedback, decide what action is required, make improvements, and then check whether the changes worked. If the programme ends immediately after taking feedback, the information is not converted into learning or corrective action. Option A correctly identifies this process gap. Option B, a correct deadline, may be a strength of the programme, but it does not solve the failure to use feedback. Option C, a proper budget estimate, concerns money and is separate from whether customer comments lead to improvement. Option D, clarity of rules, concerns instructions and standards, not the missing follow-up action. The exact chain is: feedback is collected; feedback must be analysed; analysis should lead to improvement; no improvement stage exists; therefore feedback and improvement are not connected. Memory cue: “feedback must travel into action.” A common mistake is to think that merely asking customers is enough; useful feedback requires response and follow-up.

Question 8

If procedure inside a programme is too rigid and changes are not allowed even when conditions change. What is the risk?

Accepted Answer

Flexibility will reduce and opportunities may be lost Rigidity can weaken a programme in a changing environment. In exams remember flexibility when conditions change.

Question 9

A programme closure report records only successes and hides deviations. What will be the effect on future planning?

Accepted Answer

Learning will remain incomplete and mistakes may repeat The direct answer is option A: Learning will remain incomplete and mistakes may repeat. A closure report should compare planned objectives with actual results, record successes, identify deviations, explain their causes, and note lessons for future programmes. Step by step, managers collect evidence, compare plan and performance, investigate differences, record both strengths and weaknesses, and use the findings in the next plan. If deviations are hidden, decision-makers receive an unrealistically positive picture. They cannot learn what failed, correct the process, or prevent the same mistake from happening again. Option A is correct. Option B is wrong because hiding risks does not remove them. Option C is wrong because a report does not automatically become a budget; budgeting requires separate estimates and approval. Option D is wrong because honest reporting does not eliminate the need for coordination. Memory cue: a useful review records both success and deviation; hidden failure becomes repeated failure.

Question 10

Which option is the best approach to evaluate a programme?

Accepted Answer

Joint assessment of time, cost, quality and achievement of objectives A programme should be evaluated comprehensively. It should examine whether it was completed on time, what it cost, the quality of performance, and whether its stated objectives were actually achieved. Cost reduction alone does not prove success, because low cost may be accompanied by poor quality or failure to achieve objectives. Exam tip: In evaluation questions, prefer an option that uses multiple relevant criteria.

Question 11

A programme assumes availability of human resources during holiday season but employees are actually absent. Which assumption was weak?

Accepted Answer

Human resource capacity estimate Realistic human resource estimation is necessary for a programme. In exams wrong availability assumption is a weak estimate.

Question 12

If quality standards are written in a programme but inspection frequency is not stated. What problem will arise?

Accepted Answer

Monitoring may become irregular Direct answer: Option A, monitoring may become irregular. A quality standard tells us what level of performance is acceptable, but it does not tell us how often performance should be checked. Step 1: separate the two ideas: the standard is the expected quality, while inspection frequency is the timing or regularity of checking. Step 2: observe that without a stated frequency, different employees may inspect daily, weekly, rarely or only after a complaint. Step 3: conclude that defects may remain unnoticed for too long and comparisons may become unfair. Step 4: set a clear schedule, such as checking each batch, each week or at another suitable interval. Option A is correct because missing timing makes monitoring inconsistent. Option B, objective will be removed, is wrong; the objective still exists even if the monitoring plan is incomplete. Option C, resources will be available automatically, is wrong because writing a standard cannot create staff, money or materials. Option D, the programme will not remain a rule, is not the issue; a programme is an action plan, while the real problem here is incomplete monitoring. Memory cue: quality control needs both “what to check” and “when to check.”

Question 13

What does keeping decision gates in a programme mean?

Accepted Answer

Reviewing and approving before moving ahead at some stages Decision gates increase control in large programmes. In exams stagewise approval means decision gates.

Question 14

Media publicity in a programme is very successful but the service team is not ready. Which programme defect is visible?

Accepted Answer

Imbalance between demand creation and service readiness The direct answer is A: there is an imbalance between demand creation and service readiness. Publicity creates awareness and may bring many customers, but the service team must be trained, staffed and equipped to handle that demand. The reasoning is: publicity increases expected demand; an unprepared service team cannot respond properly; customers then face delay, poor quality or disappointment; therefore promotion has moved ahead of operational capacity. Option A is correct because it describes the mismatch between attracting customers and being ready to serve them. Option B is wrong because a policy direction may be correct, but it does not solve the immediate capacity gap. Option C is wrong because budget control alone cannot make an unprepared team ready. Option D is wrong because adequate rules do not replace staff, skills or service capacity. The practical lesson is to coordinate promotion with supply, staffing and service readiness. Remember: do not create demand faster than you can serve it.

Question 15

In which situation will changing activities be more appropriate than changing the programme objective?

Accepted Answer

Objective is correct but chosen methods are weak The direct answer is A: the objective is correct but the chosen methods are weak. A programme has an objective, activities and methods. These parts should not be confused. Step by step: first ask whether the objective is useful and suitable; if it is suitable, examine how the work is being done; if the methods are ineffective, change or improve the activities while keeping the objective. Option A is correct because it separates the valid goal from the poor means used to reach it. Option B is wrong because an unrelated objective may need reconsideration, not merely a change of activities. Option C is wrong because an illegal goal cannot be accepted by improving methods. Option D is wrong because a goal that has completely disappeared may no longer be relevant and requires fresh planning. Memory trick: correct destination, wrong route means change the route, not the destination.

Question 16

If the sequence of tasks is correct in a programme but required approvals are not arriving on time. Which control point is weak?

Accepted Answer

Approval time management Approvals should also be part of programme timetable. In exams treat approval delay as a control point.

Question 17

All departments declare separate success in a programme but the customer is not receiving integrated benefit. What is the main deficiency?

Accepted Answer

Lack of end stakeholder centred coordination Programme outcome should be visible for the final stakeholder. In exams look beyond departmental success to customer impact.

Question 18

In which example is time buffer most needed in a programme?

Accepted Answer

Where weather supply and approval are uncertain When uncertainty is high a time buffer protects the programme. In exams connect external uncertainty with buffer time.

Question 19

If the programme has a realistic budget but lacks skilled employees. Which resource planning is deficient?

Accepted Answer

Human resource skill planning Direct answer: Option A, human resource skill planning. A realistic budget means that the financial estimate may be suitable, but money alone cannot provide the knowledge and practical ability needed for the work. Step 1: distinguish financial resources from human resources. Step 2: identify the shortage: the programme lacks employees with the required skills. Step 3: plan recruitment, training, skill assessment, role allocation or external expertise. Step 4: match each programme activity with people who can perform it safely and effectively. Option A is correct because the deficiency concerns employee capability, not cash. Option B, cash receipt planning, concerns when money is expected to be received and does not solve a shortage of trained workers. Option C, office colour planning, has no connection with employee competence or programme delivery. Option D, slogan making planning, concerns communication or promotion and cannot replace technical skill. A programme needs several kinds of resources, including money, materials, equipment, time and capable people. Memory cue: a full budget cannot substitute for trained hands; skill shortage means human-resource planning.

Question 20

A programme includes customer data collection but privacy rules are not added. What is the main risk?

Accepted Answer

Compliance and trust risk The direct answer is A: compliance and trust risk. Customer data is sensitive information, so a programme that collects it must include privacy, consent, secure storage, limited access and lawful use. Step by step: data is collected; personal information may identify or affect customers; without privacy rules, it may be misused, leaked or collected without proper permission; this can violate requirements and reduce customer confidence. Option A is correct because both legal compliance and public trust are endangered. Option B is wrong because missing privacy rules do not create full cost control. Option C is wrong because adding proper rules may make a programme clearer and safer, not simply more complicated. Option D is wrong because objective setting is a separate planning activity and has not been established by this fact. Exam cue: whenever a question mentions personal data, think privacy, security, consent and compliance.

Question 21

In which situation will it be premature to treat a programme as closed?

Accepted Answer

When activities are complete but outcome verification is pending Programme closure should happen after outcome verification. In exams completed activities with unverified outcome means incomplete closure.

Question 22

If planning approval implementation and review of a programme are all assigned to one person. What control risk will arise?

Accepted Answer

Lack of independent review Independent review catches bias and mistakes. In exams assigning all roles to one person is a control risk.

Question 23

Expected benefits of a programme will come in the long term but review is done only through first week sales. What is the deficiency?

Accepted Answer

Mismatch between review period and benefit period Review period should match the nature of benefits. In exams do not measure long term impact with a very short indicator.

Question 24

Which statement correctly links programme with both planning and control?

Accepted Answer

It first fixes activities resources and time then enables progress comparison A programme can be an action form of planning and a basis of control. In exams connect fixed plan with comparison.

Question 25

Activities in a programme are outsourced but the organisation also leaves final responsibility to the agency. What is the correct managerial understanding?

Accepted Answer

Work may be outsourced but final accountability remains with the organisation An external agency may do the work but organisation does not give up control and accountability. In exams separate outsourcing from final responsibility.

Programme

Practice questions

01 All people in a programme receive the same training though their roles differ in technical sales and support work. What is lacking?

02 In which example is an early warning indicator most suitable for programme control?

03 What is the use of stakeholder mapping in a programme?

04 If top management fixes a final deadline in a programme without checking departmental capacity. What is the defect?

05 Purchase department is given a cost reduction target and production department is given best quality target in a programme. Why may conflict occur?

06 In which situation will reviewing a programme only through financial report be insufficient?

07 In a programme the final stage is taking customer feedback but no stage is kept for improvement based on feedback. What is the main deficiency?

08 If procedure inside a programme is too rigid and changes are not allowed even when conditions change. What is the risk?

09 A programme closure report records only successes and hides deviations. What will be the effect on future planning?

10 Which option is the best approach to evaluate a programme?

11 A programme assumes availability of human resources during holiday season but employees are actually absent. Which assumption was weak?

12 If quality standards are written in a programme but inspection frequency is not stated. What problem will arise?

13 What does keeping decision gates in a programme mean?

14 Media publicity in a programme is very successful but the service team is not ready. Which programme defect is visible?

15 In which situation will changing activities be more appropriate than changing the programme objective?

16 If the sequence of tasks is correct in a programme but required approvals are not arriving on time. Which control point is weak?

17 All departments declare separate success in a programme but the customer is not receiving integrated benefit. What is the main deficiency?

18 In which example is time buffer most needed in a programme?

19 If the programme has a realistic budget but lacks skilled employees. Which resource planning is deficient?

20 A programme includes customer data collection but privacy rules are not added. What is the main risk?

21 In which situation will it be premature to treat a programme as closed?

22 If planning approval implementation and review of a programme are all assigned to one person. What control risk will arise?

23 Expected benefits of a programme will come in the long term but review is done only through first week sales. What is the deficiency?

24 Which statement correctly links programme with both planning and control?

25 Activities in a programme are outsourced but the organisation also leaves final responsibility to the agency. What is the correct managerial understanding?

Add Muft Shiksha to your Home Screen