Functions of management

Q: If structure is correct but departments are not coordinated which aim of organising is not achieved?

Coordination in work relationships The aim of organising is not only creating posts but also coordinating relationships. If coordination is weak structure is incomplete.

Q: If an employee performance is low and the reason is skill shortage which function will help in improvement?

Training under staffing Skill shortage improves through training and training is linked with staffing. Controlling only identifies the gap.

Q: If employees know targets but are working without mutual trust which side of directing will be important?

Leadership and effective communication The correct answer is leadership and effective communication. Since employees already know the targets, the issue is not goal setting but trust, cooperation, and willingness to work together. Leadership builds confidence and team spirit, while effective communication reduces misunderstandings. Departmentalisation organises work but does not directly create mutual trust. Exam tip: Remember that directing includes leadership, motivation, communication, and supervision.

Q: If a manager starts employees work without first choosing a course of action which function has been skipped?

Planning Selecting a course of action, evaluating alternatives and deciding future actions are central parts of planning. Therefore, if employees begin work before a course of action is chosen, the skipped function is planning. Directing involves guiding and motivating employees, but it follows the decision about the plan to be implemented. Exam tip: Questions about deciding what to do and how to do it usually point to planning.

Q: If instructions are clear but employees are not accepting them what challenge exists in directing?

Acceptance of motivation and leadership Directing requires not only telling people but also taking them along. Leadership builds acceptance.

Q: If feedback from controlling is used in next year plan which relation is shown?

Controlling improves future planning Controlling not only improves present action but also improves future planning. This is a cyclical relation.

Q: If targets were not achieved and the reason was weak motivation correction will be in which function?

Directing Weak motivation is part of the directing function. Directing includes motivating employees, providing leadership, and communicating guidance so that they work towards organisational goals. Therefore, when targets are missed because motivation is weak, the correction is needed in directing. Planning sets objectives and action plans, but motivating employees is not its main role. Exam tip: motivation, leadership, and communication usually point to directing.

Q: If targets were not achieved and the reason was unclear responsibility correction will be in which function?

Organising The correct answer is Organising because this function involves division of work, creation of positions, and clear allocation of authority and responsibility. When responsibility is unclear, accountability cannot be fixed and targets may suffer. Planning sets objectives and action plans, but clarifying responsibility is primarily part of organising. Exam tip: Words such as ‘division of work’, ‘authority’, ‘responsibility’, and ‘accountability’ usually point to organising.

Q: If targets were not achieved and the reason was employee skill shortage correction will be in which function?

Staffing The correct answer is staffing. A shortage of employee skills is addressed through proper selection, recruitment, training and development, which are parts of the staffing function. Controlling helps identify that targets were missed and may reveal the cause, but the corrective action for a skill gap is taken through staffing. Exam tip: Choose staffing when the issue concerns employee selection, training, development or manpower requirements.

Q: If targets were not achieved and the reason was unrealistic deadline correction will be in which function?

Planning Setting deadline is part of planning. Unrealistic deadline should be corrected in the next plan.

01If structure is correct but departments are not coordinated which aim of organising is not achieved?

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Answer and explanation

Correct answer: A. Coordination in work relationships

The aim of organising is not only creating posts but also coordinating relationships. If coordination is weak structure is incomplete.

Practice questions

12Which option correctly matches function and expert clue?किस विकल्प में कार्य और विशेषज्ञ संकेत का सही मिलान है?

13What is the most correct expert level conclusion on management functions?प्रबंधन कार्यों पर विशेषज्ञ स्तर का सबसे सही निष्कर्ष कौन सा है?

22Why can planning and controlling be called twin functions?नियोजन और नियंत्रण को जुड़वां कार्य क्यों कहा जा सकता है?

Analytics choices

12Which option correctly matches function and expert clue?

13What is the most correct expert level conclusion on management functions?

22Why can planning and controlling be called twin functions?