Sharing Spreadsheet

Online collaboration tools allow people in different places to communicate, share files, edit documents, assign tasks, and review progress through an internet connection. This can make teamwork more flexible and support remote or distributed groups, although effective collaboration still requires access, coordination, and clear communication. The other options contradict the purpose of these tools.

Version control keeps a history of changes to a shared file or project. Collaborators can identify revisions, compare versions, understand what changed, and restore an earlier version if an error occurs. It supports transparency and coordination; it is not designed to delete files, hide work, or increase incorrect information. Therefore, option A is correct.

Access permissions distinguish between people who may view, comment, or edit a shared document. Giving each person only the access needed protects confidential information and reduces accidental or unauthorised changes. Public editing and unrestricted sharing increase risk. Therefore, controlled permissions provide security and appropriate collaboration, making A correct.

Cloud storage can keep a file available from different locations through an internet connection, provided the user signs in and has permission. A secure account and careful sharing settings are essential because online access also creates security risks. Keeping the file on one computer cannot support convenient work from the other locations and may create a single point of failure.

A viewer can generally open and read the shared file without changing its contents. An editor can modify data, formulas, formatting, or other content, depending on the service’s permission settings. Because edits may introduce errors or remove information, edit access should be limited to people who need it and can be trusted; view access follows the principle of least privilege.

Edit permission allows a person to modify the file, not merely view it. If everyone receives that permission, someone may accidentally or deliberately change, delete, or damage project content. Therefore, option A is correct. View-only access would reduce this risk, while printer operation or computer colour has no logical connection with cloud editing permissions.

View-only permission allows users to open and read the file while preventing them from changing its contents. It is suitable when information must be distributed but the original document must remain protected. Thus option B is correct. Edit and public-edit permissions allow modification, and delete permission is unrelated to the requirement of reading without editing.

Access permissions determine what users can do with a shared folder, such as read, create, modify, or delete files. If students can edit when they should only view, the folder or account permissions need to be reviewed and corrected. Thus option A is correct. Mouse size, monitor brightness, and paper thickness do not control network access rights.

A network connects computers and allows authorised users to access shared devices and information. In this example, the printer is a shared hardware resource and the file store is shared information or storage. Therefore, option A is correct. Spelling, monitor colour, and chair changes are not benefits demonstrated by connecting computers in a network.

Edit permission allows a user to change the contents, and sometimes the structure, of a shared file. If everyone receives it, an accidental or unauthorised edit can overwrite information or reduce its reliability. View-only access would reduce this risk. The permission does not automatically improve security or send the file to Recycle Bin.

View-only permission grants access to open and read the document while withholding the ability to edit its contents. It protects the teacher’s original material from accidental changes and still provides the information students need. Delete, public edit, and full-control permissions give excessive or unsuitable powers, so B is the least-privilege choice.

A computer network connects devices so that authorised users can access common resources. In this example, the printer is a shared hardware resource and the file store is a shared information resource. Sharing can reduce duplication and support collaboration, although permissions and security are still needed. The other options are unrelated to the networking benefit shown.

Access permissions determine what users can do with a shared file. View-only permission normally allows reading, while edit permission allows an authorised user to modify content. If everyone receives edit rights, any of those users may change the file, intentionally or accidentally. Print preview and the Recycle Bin do not explain edits to the shared content.

The teacher’s purpose is to let students read the notes without changing the original content. View-only permission matches that purpose because it limits users to viewing, subject to the platform’s controls. Edit, delete, or full-control permissions provide more power than necessary and increase the chance of accidental or unwanted changes.

The ability to edit is controlled by the access permissions assigned to the folder or its files. The administrator should check whether students have edit, modify, or full-control rights and change them to view or read-only access where appropriate. Hardware settings such as mouse speed, screen brightness, and print colour do not determine shared-folder editing rights.

Edit permission allows a user to change the contents, so giving it to everyone creates an unnecessary risk of accidental or intentional alteration. The principle of least privilege says that each person should receive only the access needed for the task. Students who only need to read should receive view access, while editing should be limited to authorised contributors.

View-only permission allows users to open and read the document without granting them the ability to edit its content. This protects the question paper from accidental or unauthorised changes while still making it available to students. Edit, delete, or full-control permissions provide more power than the task requires and therefore violate the principle of giving only necessary access.

Access permissions determine what a user can do with a shared folder or file, such as view, comment, edit, or delete. If students can change content when they should only read it, the assigned permission or inherited folder permission is probably too broad. The administrator should change it to view-only and test the result. Mouse speed, brightness, and print colour cannot grant editing rights.

A network connects multiple computers so that authorised users can use common resources. In this example, the printer is a shared hardware resource and the storage area allows information or files to be shared. This can reduce the need for separate equipment and support collaboration, although permissions and security should still be configured. Spelling, chairs, and sound are not the network benefit described.

Edit permission allows a person to change the shared file, so giving it to everyone increases the chance of accidental or unauthorised changes. The safer principle is least privilege: provide editing only to people who need it and give others view access when possible. Renaming or deleting files does not correct the permission problem.